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User Guide - Ascendo DataVault - Password Manager for iPhone, iPad & iPod Touch

Managing & Using Items


Adding Items

To add items to the DataVault database, go to the tree or list screen and tap the "+" button on the tool bar. DataVault will display an entry form, see Item Details image. Each item can contain up to ten fields and a notes. 

Item Details

Icon Matrix

If you tap on the Template button in the center of the tool bar, you will be prompted to select from a list of pre-defined forms which include an icon, field labels, category and type.

Once you have entered several items, you can save time by making a copy of an existing item and changing some of the fields. To do this, go to the tree or list screen, select an item, then tap on the Duplicate button in the tool bar.

When you have finished, tap on the Save button on the right of the Navigation Bar.


Editing Items

To Edit an item, go to the tree or list view, tap on an item, then tap on the Edit button in the navigation bar.

To change the icon, tap on the icon image in the top left of the screen. DataVault will display a set of icons that you can choose from, see Icon Matrix image. Tap on an icon to select it and return to the item form. Now click on the field labeled "Name". DataVault will display a field entry box and a screen keyboard. Enter the name of the item and tap on the Back button in the Navigation Bar.

When you have finished editing the item, tap on Save.


Deleting Items

There are two ways to delete items. The first way is to go to the tree or list view and swipe your finger from left to right on the item name. A red Delete button should appear to the right of the item name. Tap the button to delete the item. The second way is to select an item from the tree or list view and tap on the Delete button in the tool bar.


Live Links

Live links are fields stored in DataVault that perform special actions when you tap on them. Live links are displayed in blue and can only be activated from the item details screen.


Making Phone Calls

One type of live link is a telephone number. If you enter a field containing seven or more digits, DataVault will assume it is a telephone number and store it as a live link. If you tap on the field, DataVault will prompt you for confirmation, then launch the iOS Phone application and initiate a call to then number stored in DataVault.


Sending an Email

Another type of live link is email addresses. If you enter a field containing "@" followed by a period, DataVault will assume it is an email address and store it as a live link. If you tap on the field, DataVault will prompt you for confirmation, then launch the iOS Mail application and display the compose message screen and automatically fill the To field with the email address stored in DataVault.


Opening a Web Site

The last type of live link is an internet site address or URL. If you enter a field beginning with "http://", DataVault will assume it is a URL and store it as a live link. If you tap on the field, DataVault prompt you for confirmation, then launch Safari and go to the URL stored in DataVault.


Logging into Web Sites

DataVault facilitates logging into web sites in several ways. Tapping on a web site address (URL) stored in DataVault will launch Safari and go to the page. DataVault field contents can be copied and pasted into web forms. In addition, DataVault supports iOS multitasking so you can switch between Safari and DataVault to speed the process.

The following example illustrates how to login to a Gmail account using DataVault version 4.3 or above on a device running iOS version 4 or above. The DataVault security settings for this example are Security Time Out enabled, Time Out Action set to Lock and Auto-Lock set to No. 

  • Tap on the clipboard icon to the right of Username, see left screen shot above. A prompt will appear asking if you want to copy the value to the clipboard. Answer Yes.
  • Tap on the URL to launch Safari and go to the Gmail login page. 
  • Tap on the username field in the Gmail login page to show the keyboard then tap on the username field again to display the "Paste" bubble, see center screen shot above. Tap on Paste to copy the username to the web form. 
  • Double-press on the iOS home button to display active applications then and tap on the DataVault icon to switch back to DataVault, see right screen shot above.
  • Tap on the clipboard icon next to the password field and answer Yes when prompted.
  • Double-press on the iOS home button and switch back to Safari.
  • Tap on the password field in the Gmail login screen and paste the password into the form.
  • Tap on the "Sign In" button to login to Gmail.

  

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